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What to Expect
Tesla is looking for a highly motivated Document Control Specialist. This
position's primarily responsibility is to work with the Operations Manager to
help support Cell Materials group. The position will support in the design,
planning, implementation, and execution of the documentation infrastructure by
providing the team with the necessary information to establish successful
document and quality management systems. Role would support processes and
documentation from the design phase and transition into operations. The
successful candidate will support daily management and maintenance of the
document control system for production, maintenance, warehousing, controls,
and quality groups within operations. The role will be responsible for
ensuring up-to-date equipment documentation, records, procedures, standards,
and the quality management system, as well as supporting reporting, and
provide training to team members.
What You'll Do
Operate as a central contact for all document control issues, support, and
ongoing management of the system
Work with sub-contractors and suppliers to ensure compliance with the
Tesla document management system
Process documents and deliverables including, but not limited to:
submittals, designs, drawings, calculations and other engineering data
Maintain critical correspondence (electronic and hard copies when
necessary)
Provide document management support to Cell Materials Operations and
Manufacturing teams, ensuring that final and working documents are readily
accessible to team members
Review incoming document transmittals and document register for
nonconforming documents. Correct as necessary to ensure the register
remains clean and compliant
Create and manage approval workflow for final procedures, documents,
records, and drawings
Publish weekly reports and logs identifying open workflows, mail items,
submittals, and other documents
Work with team members to ensure proper maintenance and retention of all
qualifying documents and information
Provide training to project resources as part of the on-boarding process,
both in person and virtual sessions
Work with sub-contractors and suppliers during contract closeout to ensure
all project documents are received prior to releasing retention payments
Ensure that document retention and review systems are compliant with
internal and external standards, including ISO 9001
Maintain flexibility to provide additional support as requested or
required bases on individual production and manufacturing needs
What You'll Bring
BS in communications or applicable degree
Advanced SharePoint experience
Maintaining and reporting for Quality Management Systems (QMS)
Advanced MS Excel skills
Proficiency in Microsoft office suit
Detail-oriented with exceptional organizational skills
Demonstrated problem solving ability in cross-functional environment
Innovative, Open-minded, collaborative, and a team-oriented attitude
Strong work ethic: ability to work long hours, evenings and weekends as
needed by the projects.
